Media passes do not guarantee access to panels or ticketed events. Specially Ticketed Event access must be pre-arranged for each event. Any special requests must be made in advance with Touchwood PR.

If you wish to attend, cover a panel or workshop or special event, please make arrangements with the on-site media team. In most cases, they’re able to arrange for seats on a case-by-case basis with notice. In most cases, recording is permitted for the first 3-5 minutes of a panel (from behind the first row); please confirm with the on-site media team and respect the special instructions of the crew members operating each room/event.

Please provide personal/professional information in your application, and proof of assignment.

FAN EXPO Canada only approves media who will be filing coverage before, during or after the Expo. Especially for independent or emerging media, or media new to the Expo, please make sure to include information on your outlet (reach/circulation, audience profile, etc.).

Your media accreditation allows you the following privileges:

• Media Pass to enjoy and cover the event with complimentary admission during regular show hours. For out-of-hours special events or events taking place off-site, please pre-arrange attendance/coverage with our Media Team. 
  
  
• Assistance of the on-site Media Team. This team of dedicated communications professionals is on-hand to help you in any way they can from uncovering untold stories, to providing directions.

Your media accreditation does not allow you to:

• Invite/admit additional guests.
  
  
• Receive front-of-the-line service, early entry or advanced access at the Expo.
  
  
• The ability to record full panels or events.

The Expo Media Team is standing by for your interview requests, whether they be pre-event phone interviews, in-studio visits, or on-site interviews in-person. Interviews with celebrity guests are granted depending on the celebrity’s availability and if the celebrity approved the interview. Interviews are NOT guaranteed and are limited. Pre-arranged interview requests can be sent to p[email protected]

Photographers and camera operators must be at least 12 feet away from any invited guest (Media Guests, Creator Guests, etc.). Please inquire via the volunteer assisting the Guest if you may photograph or film them first. You are required to stop filming/shooting if asked. During panels and workshops, in most cases taking photos (without flash) and recording is permitted for the first 3-5 minutes of a panel (from behind the first row). However, not all guests wish to be photographed/recorded. Please confirm with the on-site media team and respect the special instructions of the volunteers operating each room/event.

Yes, a media room and lounges are provided for guest interviews and editing purposes. Media Rooms and Lounges are located at the InterContinental Hotel with direct access to the Metro Toronto Convention Centre. InterContinental Toronto Centre is located at 225 Front St W, Toronto.

Upon arrival, please check in at the Halton room for badge pick-up and access to our lounges.

WIFI is available.

There is no designated parking for media. There will be designated parking for marked vehicles ONLY when requested in advance through Touchwood PR.

The internet bandwidth in the convention facilities is often a challenge due to the quantity of fans using their smartphones and the concrete/structure.

• Projects for commercial use must be pre-approved by the Expo Media Team and will require Media Accreditation while on site. Commercial cameras operating without approval from the media team are prohibited and may not be granted access.
  
  
• If you’re planning to shoot for non-commercial use, please respect the following rules for filming on site: 
  • Always ask permission before photographing or filming anyone, including other attendees. 
  • On-camera interviews with Expo guests are not permitted without media accreditation and arrangement via the Media Team.
  • Cameras are not permitted to set up in a fixed position.
  • When photographing FAN EXPO Canada guests, please keep a distance of no less than 12 feet. 
  • Recording panels or other programming is prohibited. 
  • Stationary lighting, or large obstructive light boxes are not allowed. • Pole mounted lights are not allowed. 
  • The use of selfie sticks is not allowed anywhere onsite.
    
    
• If you do have any issues while on site, please ask to be directed to the Media Team table for assistance. We’re be there to help and do our best to make sure you have a great time capturing your experience at FAN EXPO Canada!